Last Updated: December 5, 2024Version 1.0
This Privacy Policy explains how CognitionX ("we," "our," or "us") collects, uses, and protects your personal information when you use our event management platform. We are committed to transparency about how your data is used for event coordination and management.
Event Data Sharing
Important: To facilitate event coordination and networking, we may share your registration information with event organizers and other registered attendees. This includes your name, professional title, and company (if provided) for networking purposes.
What We Share:
- • Name and professional information
- • Event attendance status
- • Speaker profile (if applicable)
Your Control:
- • Control visibility in account settings
- • Opt-out of networking features
- • Request data removal after events
01Information We Collect
Types of data we collect for event management and registration
- Personal information (name, email, phone, payment details)
- Event registration and attendance information
- Speaker applications and profile information
- Preferences and interests for event recommendations
- Device and technical information for platform optimization
02How We Use Your Information
Purposes for processing your data
- Process event registrations and manage attendance
- Facilitate communication between attendees, speakers, and organizers
- Process payments and manage event tickets
- Provide customer support and technical assistance
- Send event updates, newsletters, and relevant information
03Event Data and Communication
How we use your data for event management
- Share attendee information with event organizers for event coordination
- Display speaker profiles and information on event pages
- Facilitate networking opportunities between attendees
- Send event-related communications and updates
- Generate event badges and access credentials
04Data Sharing and Disclosure
When and how we share your information
- With your explicit consent for specific purposes
- To comply with legal obligations and regulatory requirements
- With trusted AI service providers and cloud infrastructure partners
- Never sell personal data or generated content to third parties
- Anonymized data may be shared for research and development
05Data Security and Protection
How we protect your information and generated content
- Industry-standard encryption for data at rest and in transit
- Secure AI model training environments with access controls
- Regular security assessments and vulnerability testing
- Protected storage for generated content and user data
- Compliance with international data protection standards
06Your Rights and Controls
Your control over personal data and generated content
- Access, download, and export your data and generated content
- Request corrections, deletions, or restrictions on data processing
- Opt-out of AI training data usage while maintaining service access
- Data portability and transfer to other platforms
- Object to automated decision-making and profiling
07Data Retention and Deletion
How long we keep your information
- Account data: Retained until account deletion or closure
- Event registration data: Retained for historical records and future event invitations
- Speaker profiles: Retained while active, removed upon request
- Payment records: 7 years (legal and regulatory requirements)
- Usage analytics: 2 years maximum for service optimization
08International Data Transfers
Cross-border data processing and safeguards
- Data may be processed in multiple countries for service delivery
- Adequate safeguards in place for international transfers
- Standard Contractual Clauses and adequacy decisions used
- Compliance with UK GDPR, EU GDPR, and other applicable laws
- Regular assessment of international data transfer risks